Category: Uncategorized

ADMINISTRATIVE MINISTRY COORDINATOR

Full-Time Position

30-40 hours per week

Job Description

 

Position Overview:

• Administrative Assistant/Ministry Coordinator position consists of the performance of delegated administrative details by the pastoral staff within several ministry areas of Alert Evangelical Covenant Church.
• Work involves the responsibility of providing administrative services and organization for the purpose of alleviating pastoral staff of managerial details.
• Assist in promoting a cohesive line of communication between the pastoral staff, leadership of the church & the congregation in coordinating volunteer duties, while facilitating a clear pathway for those volunteers to get involved in areas of ministry that they may be interested in.
• Exemplifies regular attendance for Sunday services at Alert Covenant Church
• Be a person of genuine Christian character who understands the role as a ministry in line with the mission & vision of the church.
• Present a positive “first face” of the church consistent with the love of Christ.
• Have the ability to interact with parishioners, guests, committees & staff in an enthusiastic manner that is helpful, courteous, pleasant & professional.
• Ensure the office runs smoothly; develop & recommend improved office procedures & systems.
• Be able to independently & proactively complete tasks & communicate to others.
• Understand confidences & use discretion in discussions of sensitive matters.
• Ministry areas of coordination include:

• Prayer
• Sunday Volunteer Coordination
• Children’s Ministry
• Youth Ministry
• Hospitality
• Communication/Advertising

 

Required Knowledge, Ability & Skills:

• Proficiency with a variety of software programs including Google (Docs, sheets, forms, etc.) Microsoft Office – including Word, Excel, PowerPoint & ability to work with graphics.
• Willingness to maintain effective working relationships with the pastors & the congregation.
• Detail-oriented mindset & strong organizational skills.
• Self-starter who can work independently while still displaying flexibility, good judgement & the ability to set priorities.

 

Primary Accountabilities:

• Manage communications on behalf of church in a respectful manner – including email, social media, phone, walk-ins, mail, etc.

• Prepare & maintain mailing lists & church roster.
• Assist other staff & ministry chairs with clerical & administrative support.
• Photocopy documents & assemble as needed.
• Manage church calendar (paper & electronic) & event scheduling with various groups.
• Maintain electronic & print membership records & prepare certificates for life events.
• Order & maintain office supplies & office equipment.
• Prepare new members information packets.
• Inform the Pastors & related members about illnesses & hospitalizations.
• Collaborate with the church staff, members & committees & attend all staff meetings.
• Update the main bulletin board.

 

• Weekly:
  • Prepare, proof & print worship bulletins
    • Place one bulletin at each of the following locations: the piano, the organ & the pulpit. The rest may be placed at the Welcome Center.
    • Email the bulletin as an attachment to the following people each week: Kara Bergsten, LuAnn Lund, Deb Huyett.
  • Email reminders to those who are serving as Greeters, Nursery, Scripture Reader, Candle Lighter, Children’s Church.
  • Email a submission to The Riley Countian by 10:00 a.m. on Friday including announcements. (The Lead Pastor will provide a sermon synopsis to include & specify what information should be submitted.)
  • Upload sermons to the church website.
  • Check humidifier in the baby grand piano and add water as needed.
• Monthly:
  • Assist the board secretary with running copies of board & congregational meeting minutes & distributing them in mailboxes.
  • Work with the pastoral staff in writing a calendar of events to be placed in the church mailboxes, as well as on the church website.

• Quarterly:
  • Update the following lists with changes/additions:
    • Greeters
    • Nursery
    • Candle Lighters
    • Scripture Readers

• Annually:
  • Assist the pastor in asking newer attendees to be included on the above-mentioned lists.
  • Update the church directory
  • Fill out & submit annual reports to the denomination.

• Occasionally
  • Prepare slides for the worship services, including lyrics of songs & announcements.
  • Run copies of submissions given by the pastors and place them in the church mailboxes.
  • Assist the pastoral staff with correspondence.
  • Order and maintain office supplies & office equipment.

Prayer

• Compile weekly prayer requests from the Worship service (Or via email/other communication) and email to the prayer team.
• Determine which prayer requests are to be emailed to the whole church and which ones are just for the prayer team.
• Follow up on prayer requests to keep the prayer team updated as needed.
• Prepare the prayer guide every six weeks.

 

 

Children’s Ministry

• Print curriculum quarterly for Children’s Church and Sunday School from Pre-K through 6^th grade
• Keep stock of and purchase Worship Bag supplies
• Monthly check of Sunday School classrooms for supplies needed (snacks, paper, tape, crayons, glue, etc)
• Nursery supplies
• Keep the CE supply closet organized
• Serve as point person for all camp registrations/communications

Youth Ministry

• Quarterly coordinate meal preparation for youth group
• Serve as point person for all camp and retreat registrations/communications

Hospitality

• Send out reminder emails to the teams of people who signed up for specific events
• Maintain the hospitality master list and update it as need be
• Check supplies needed before each event and order if needed (plates, silverware, etc.)
• Registrar for Equipping Conferences (Potentially in the future)
• Concierge (Potentially booking overnight lodging for guests)

Communication

• Serve as the church’s website and Facebook page’s administrator
• Prepare new members information packets
• Help with publicity for regular and special events and activities
• Create posters for publicity

 

Reporting Relationship:

• Reports to: Senior Pastor.
• Works closely with all members of church staff, committees & membership.

TODAY: We invite our guests to sign the Guest Register

9:30 a.m.            Worship Service

(When we resume Sunday school this service will be earlier)

11:00 a.m.          2^nd Worship Service

 

 

THIS WEEK:

Tue.                       6:00 p.m.  Trail Life Leader’s Meeting

Tues.                     5:30 a.m. Women’s Worship      6:00 a.m. Bible Study

Wed.                     5:00 a.m. Worship                           6:00 a.m. Bible Study

Wed.                     6:30 p.m.          Women’s Bible Study at Laura Renfro’s

Wed.                     6:30 p.m.          Women’s Bible Study w/ Pastor Steph

Wed.                     7:30 p.m.          Executive Board Meeting

Thurs.                  7:00 p.m.          Small Group at Linhardt’s

Sat.                        12:00 p.m.       Clay County Pay of Prayer for Covid-19

Acts of Kindness Project

Sat.                        6:00 p.m.          Reverence with potluck

 

 

 

 

NEXT SUNDAY:

9:30 a.m.         1^st Worship Service

(When we resume Sunday school this service will be earlier.)

11:00 a.m.       2^nd Worship Service

4:00 p.m.             Christmas Caroling

 

 

 

Offering Announcement

If the Lord leads you to give, please leave your offering in the offering plates which are in the foyer and in the old sanctuary.

 

GENERAL ANNOUNCEMENTS

 

Live Streaming the Service

In addition to live streaming our Worship service online, we now have closed circuit streaming in the old sanctuary for those who prefer to wear a mask and practice social distancing while meeting in person.

 

Day of Prayer

Clint Decker and Pastor Dwight have called for a day of prayer for Covid-19 relief to be held at the Clay County Courthouse Square. The Clay County Commissioners, at Clint’s request, made a proclamation concerning this day of prayer and we appreciate their support.

We will meet at the Courthouse square for worship, a gospel presentation, and prayer. The prayer initiative will also be broadcast on Facebook live on the Great Awakenings Facebook page. We are asking that Covid-19 protocols be observed. Please come join us, Saturday, December 5 at 12:00 p.m.

 

Christmas Caroling

This year we will be changing up our approach to Caroling. Instead of meeting at the church, we will meet at three separate locations.

• Randolph Cemetery to go to Ken and Bonnie Hanson, Marion & Deona Brenner, Margie Wohler, Robert Dreith, and Marguerite Johnson.
• Parking lot across from Veryl Rundquist in Clay Center, then go to Jon and Evelyn Larson, and Country Living Long Term Care Facility to sing outside of Betty Sylvester’s room and other rooms.
• Leonardville Nursing Home where we will stand outside of Myron Lund’s room and other rooms and sing since we cannot enter the facility.

 

We will not be entering anyone’s house this year. Rather we will sing from the lawn.  And if you would like to join us for pizza at Alert afterward, please RSVP to Pastor Dwight or Randi by Dec. 4^th.

 

Advent Calendars

There are the annual advent calendars in the foyer for each family to take home.

 

Update from the Northern Riley County Food Pantry

•  Thank you to all who donated food and especially to the family who donated homemade biscuits. This past Saturday, a total of 26 Thanksgiving Baskets were given out to those who had signed up for one.

• If you know of families with children under the age of 18 years, who might be financially suffering especially during this COVID time, there is still time to sign up to participate in the Adopt-A-Family program.  Last day to sign up to participate is Monday, December 7th.   Questions?  Contact Karen Rundquist at karen.rundquist@gmail.com.      (At this time, we have more individuals wanting to Adopt-A-Family than we have families to adopt.)

• Another way you can support the Food Pantry is by donating a Dollar General gift card.  The Food Pantry purchases almost all their food and laundry needs at the Riley Dollar General.

• Food Donations for the Christmas Baskets are being accepted through December 15th.  Donations may be put in the lime green tote located in the coat rack area or the basket located at the south Fellowship Hall entrance.    Suggestions are:  Whole Corn, Pork and Beans, Baked Beans, Red Jello, Yams (canned), Fruit Cocktail, Cake Mixes, Mashed Potatoes (boxed), Pie Filling either Apple or Cherry, Evaporated Milk, Egg Noodles, Cream of Chicken soup, Cream of Mushroom soup.